With the introduction of Single Touch Payroll the end of year processing for payroll is completely paperless.
To fulfill your reporting obligations you simply send your last pay event to single touch with the “final” flag set by the due date stipulated by the ATO.
To arrive at this point we recommend the following process in Paytek.
1. Process and finalise your last payrun for the financial year but do not send it to single touch immediately. (The payrun payment date is the key date that determines which financial year a payrun falls into).
2. Check the year-to-date totals for each employee using the reports. The summary and detailed single touch reports on the end-of-year menu will show you the single touch totals reported after you have sent your last pay event.
3. If you report fringe benefits, check the totals to be reported by viewing the FBT report for the FBT year which ends on March 31.
4. When you are confident the figures are correct you can send the final payrun as your last event for the year. Tick the “Final pay event for the year” box. The final flag updates the MyGov files for each employee to “Tax Ready” so they can lodge their tax returns.
5. When you send the final event you have completed the payroll for the year. You should then take a permanent backup of the database and roll forward to the next financial year.
6. The print payment summary option is still available on the End-of-year menu but these documents do not show all the single touch information (ie superannuation) available.
TIP 1: If you discover errors after sending your last final payrun for the year you can process an extra payrun dated 30 June making the corrections. Finalise this payrun as an additional payrun (ie do not update any leave accruals) then submit it to single touch. In this case you would tick the “Final pay event for the year” and also tick the box to send it as an Update. An update sends the employee totals only and does not report the Gross amount and Tax amount of the payrun.
Disclaimer: This information is of a generic nature intended to assist in the use of the software. For specific advice regarding your particular circumstances please seek assistance from your Accountant, the Australian Taxation Office or your IT Consultant as appropriate.