2. Installation

 The PayTek installation procedure will install PayTek onto your computer’s hard disk.

Insert the PayTek CD. If the installation program does not start automatically, locate the file PayTek_full_install.exe on the CD and double click it to start the installation.

Select Install PayTek to install the program.

PayTek uses the Borland Database Engine (BDE) to access the data files. This is a shared system that may be used by other applications on your system.

If you wish to access PayTek from another workstation you can select Workstation Setup. This will install the BDE on the workstation if necessary and create a shortcut on your desktop linked to PayTek on your server drive.

During the installation process, you will be asked to enter the full drive and path where you want to install PayTek. The default is C:\PAYTEK, and it is recommended that you accept this default unless there is a specific reason for choosing a different location.

You will also be asked for the licensee name. This name should be the registered owner of the software, and will appear on the front screen whenever PayTek is loaded. You also enter your licence number (found inside the front cover of this manual).

After this, the appropriate files will be copied from the program CD to the nominated location on your hard disk.

When the installation procedure is finished a new menu option, PayTek will have been added to the Windows Start menu and a shortcut to PayTek will appear on your desktop.

Starting PayTek

To start PayTek, simply click on the shortcut on your desktop or Select Start, Programs then PayTek.

Running PayTek for the first time

There is some setting up to do before you start entering data into PayTek. These steps are explained in detail in Section 3 — Setting up your Payroll.

To most efficiently setup the file, it is important that you observe the following sequence: —

  • Create the data files with the new company wizard specifying the financial year and first pay period end date
  • Enter your company details
  • Setup any departments for employee reporting
  • Establish your Pay Items (i.e. the components that each pay is made up of, like ordinary time, car allowance, social club deductions etc)
  • Setup Pay Item Groups for calculating superannuation, custom reports and accruals
  • Setup Superannuation funds for your employees
  • Setup Custom Reports if required
  • Setup your employees with accruals if required and standard pays
  • Enter existing year-to-date payroll data

The next chapter steps thru the above process to create your payroll file ready for processing you first payrun.