Q: Extra Tax
Gary Smith has requested that an extra $20.00 tax be deducted from each pay run for him. How do I accomplish this?

A: The simplest way is to “annualise” the extra tax amount, and enter that amount as a negative tax rebate in the Edit Employee Data section. PayTek will work out the appropriate amount of extra tax per pay run and add it on to the employees usual tax deduction. In Gary's case, the annualised extra tax is $1040 ($20 x 52), so we simply enter -1040.00 as his rebate. If he already had a rebate amount, we would need to adjust the annualised amount accordingly.

Q: Car Allowance
I pay my salesman an allowance of 45¢ per kilometre travelled in his car on company business. How can PayTek take care of this?

A: Setup the car allowance as a separate pay item, nominating it as an `Amount per hour' type, and enter 45¢ as the hourly rate. When you pay the salesman, call up this pay item, and enter the number of kilometres when asked for the hours. PayTek will then calculate the amount of the allowance. Make sure you enter the payment summary disclosure as “allowance” and make it “not taxed when paid”.

Q: Leave Adjustment
How do I adjust the accrued leave total for an employee if I discover an error?

A: The accruals are automatically added to the employee’s ledger when each payrun is finalised. To add an accrual amount enter a transaction for the accrued pay item in the employees pay. Instead of entering the hours taken and an amount, enter the adjustment as negative hours with no amount. This will increase the leave etc owing to the employee. Enter a note of explanation against this entry. This will appear on the employee payslip informing the
employee of the adjustment.

Q: Christmas closedown
My company closes down over Christmas for several weeks. How do I run my payroll?

A: A lot of businesses close down over the Christmas break paying their employees annual leave in advance. If you do this you must still finalise the pay periods that occur during the close
down period. These payruns will be zero amounts paid but finalising them will update the leave accruals for each employee during the closedown period. 

Q: Under 18 Superannuation 
I have an employee under 18 for which I do not currently pay the SGL. What happens when they turn 18?

A: When they turn 18 you will have to pay the SGL for this employee. To make the transition easy, set up separate pay items for any under 18 employees and exclude them from the superannuation calculation. When the employee turns 18, start paying them with the “adult” pay items. Set up their superannuation fund membership and they will appear on the SGL report from their 18th birthday onwards showing the adult pay item amounts that you must pay SGL on.

Q: Payslips 2 per page
How do I print my payslips 2 to a page to save paper?

A: Windows uses a page-based printing system so we have to print the payslips on A5 paper using one of the A5 payslip layouts. Follow these steps:

1. Load the printer with A5 paper (you can cut A4 paper in half). You will have to load it in portrait (ie narrow end in like A4).
   

2. Select File...Printer Setup and change the paper size to A5 Landscape.
   

3. Print or preview the payslips using one of the A5 layouts.